Privacy Policy

Hot Rod Cadets (“we,” “us,” or “our”) is committed to safeguarding the privacy, security, and integrity of personal data collected through our website, accessible at hotrodcadets.com (“Website”). This Privacy Policy outlines how we collect, use, share, and respect personal data in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

1. Commitment to Privacy and Data Protection
We recognize your right to privacy and take the protection of your personal data seriously. We are dedicated to maintaining the confidentiality, availability, and integrity of your information, and to processing your personal data lawfully, fairly, and transparently. Our privacy practices aim to protect your interests and ensure your trust as you engage with our Website and services.

2. Scope of This Policy and Data Controller Role
This Privacy Policy applies to all users of hotrodcadets.com and governs the collection, use, disclosure, and safeguarding of your personal data when you interact with the Website. For the purposes of applicable data protection regulation, Hot Rod Cadets is the data controller of your personal data and is responsible for determining the purposes and means of processing such data.

3. Categories of Data We Process
We may collect and process various categories of personal data, including:

– Usage Data: Includes information such as IP address, browser type, access times, pages visited, referring URLs, interaction logs, and session metadata.
– Account Data: Includes your name, physical address, email address, phone number, and login credentials when creating or managing an account.
– Profile Data: Information about your preferences, interests, demographic data, purchase history, and behavior on the Website.
– Communication Data: Records of correspondence with our support teams, inquiries submitted, chat history, and any other communication you submit via the Website.
– Technical Data: Includes device identifiers, operating systems, browser plugins, language settings, screen resolution, and similar technical configuration details.
– Transaction Data: Information relating to purchases or other financial transactions, including billing and shipping addresses, order details, payment methods, and payment confirmations.
– Preference Data: Information on your marketing consents, email newsletter subscription status, and stated product or content preferences.

4. Legal Bases for Processing Personal Data
We rely on the following legal bases to process your personal data:
– Contractual Necessity: To fulfill obligations under a contract, including processing payments, delivering products, and managing user accounts.
– Legitimate Interests: To improve Website functionality, understand user behavior for optimization, conduct internal analytics, prevent fraud, and maintain security.
– Consent: For sending marketing communications and placing non-essential cookies, where you have provided clear and explicit consent.
– Legal Compliance: To adhere to legal and regulatory obligations, including tax and consumer protection requirements.

5. Your Data Protection Rights
In accordance with GDPR and CCPA, you have the following rights regarding your personal data:
– Right of Access: Obtain confirmation of whether we are processing your data and receive a copy of such data.
– Right to Rectification: Request correction of inaccurate or incomplete personal information.
– Right to Erasure: Request the deletion of your personal data under certain circumstances.
– Right to Restrict Processing: Request limitations on processing where accuracy is contested, processing is unlawful, or objections are raised.
– Right to Data Portability: Receive your data in a structured, commonly used, and machine-readable format and transmit it to another controller.
– Right to Object: Object to processing based on our legitimate interests or for direct marketing purposes.
To exercise any of these rights, please contact us at [email protected].

6. Security Measures
We implement appropriate technical and organizational security measures to protect personal data. These include, but are not limited to:
– Encryption protocols to secure data in transit and at rest
– Firewalls and intrusion detection systems
– Multi-factor authentication and role-based access controls
– Regular system audits and security patching
– Secure backups and disaster recovery protocols
– Employee privacy training and access restrictions

7. International Transfers
Where your personal data is transferred outside the European Economic Area (EEA) or your jurisdiction, we ensure such transfers are conducted in accordance with applicable data protection laws. Standard Contractual Clauses (SCCs), adequacy decisions, or other approved mechanisms are implemented to provide safeguards for cross-border transfers.

8. Data Retention
Your personal data will be retained only as long as necessary to fulfill the purposes for which it was collected or as required by law. Approximate retention periods include:
– Usage and Technical Data: up to 24 months
– Account and Profile Data: for the duration of your active account + 6 months
– Communication Data: 36 months for quality assurance and dispute resolution
– Transaction Data: 7 years for tax and auditing obligations
– Preference and Consent Data: maintained until consent is withdrawn or account is deleted

9. Cookie Policy
The Website uses cookies and similar tracking technologies to enhance user experience, ensure functionality, and analyze performance. Categories of cookies include:

– Essential Cookies: Required for basic site operations such as account log-in, navigation, and secure transactions.
– Functional Cookies: Improve user experience by remembering preferences and settings.
– Analytics Cookies: Collect data on how visitors interact with the Website to improve layout and content.
– Performance Cookies: Monitor system performance and detect usability issues.

10. Cookie Management and Compliance
In compliance with the GDPR and CCPA, visitors are presented with a cookie consent management tool upon first visit. You may accept or reject non-essential cookies and adjust your preferences at any time via the Cookie Settings link found at the footer of hotrodcadets.com. Additionally, most browsers offer control over cookies through settings features.

11. Children’s Privacy
We do not knowingly collect or solicit personal data from children under the age of 13. If we learn that we have inadvertently gathered personal data from a child under 13 without verifiable parental consent, such data will be promptly deleted. If you believe a child has provided us with personal data, please contact [email protected].

12. Policy Updates
We reserve the right to modify this Privacy Policy to reflect changes in our legal obligations or business practices. Any material updates will be communicated through appropriate channels on our Website. Continued use of our services following such changes constitutes your acceptance of the revised policy.

13. Contact Us
For questions, requests, or concerns related to this Privacy Policy or our use of your personal data, please contact us at:

Email: [email protected]
Website: https://hotrodcadets.com

We are committed to upholding your data protection rights and ensuring strong compliance with applicable laws and privacy best practices. Please do not hesitate to contact us if you believe your information is being used improperly or if you would like to learn more about our processing practices.